To those whom are self employed, or run buisnesses...

Sparktrician · Mar 2, 2009

How do you organize your purchase orders and invoices? In my quest to be better organized, I am not sure the best way to accomplish this, so I thought I would ask how you guys operate.

NEsota · Mar 2, 2009

Some bankers would be glad to help a small business in getting organized. Also your vendors or other local business might be a good source of information.

Jo Jo · Mar 2, 2009

Quickbooks is wonderful computer software that will do both invoicing, purchasing, paying. It also will track inventory.

DScott · Mar 2, 2009

We keep purchase orders filed by vendor in a P.O. file. When the items come in and the transaction is complete we put th P.O., bill of lading, invoice and copy of the check in the vendor's invoice file. If there is a question about the transaction and/or you want to look up a price, everything is right there in one spot. Sometimes with a seldom ordered item it becomes a challenge to remember who an item came from last time but other than that this has worked good for us for over 40 years.

pat sublett · Mar 2, 2009

The best method is to organize it in a way that makes sense to you and your employees.

John B. · Mar 2, 2009

I've always kept files by the month. Then there is only 12 files. If there is a question about an invoice all you have to do is ask what month it's dated. Each file has a lot of invoices in it. But some months are not as active as other months. This way you can look at the thickness of the folder and tell which part of the year you have the most activity with out using a bar graph or chart.

I tried it by the vendors but I had too many file folders and some files only had 1 or 2 invoices in it. Didn't make sense to only have one or two invoices in a file folder.

But that's just me, to each his own!! What ever works best you just have to experiment!

JOCCO · Mar 2, 2009

Talk to your acountant it can help them with your taxes too. They have many computer systems/programs they use (most are to complicated for our simple minds) If you are real small some of the others suggestions are good.

Germ · Mar 2, 2009

I'll second Quickbooks. Find a CPA that is a Quickbboks advisor and have them help you set a up a system that works for you. Once you get the system in place and learn it, you will wonder how you ever did without it.

Jim Plunkett · Mar 2, 2009

Quick books pro works great for me

kyhayman · Mar 2, 2009

Purchasing is easy, I write a check for anyone who needs to buy anything. As to invoices, mine are sequential by day for spot sales and statements. Customers with open accounts get a book of their own.

Everything gets transfered to those big green ledger sheets. Those go to my accountant. She does the rest.

Spook · Mar 2, 2009

I got lucky, my Mil was a office manager for a doctor. She set up quickbooks for us. It imports right into Turbotax, saves me from a bunch of keyboarding.

To those whom are self employed, or run buisnesses...

Sparktrician

Member

NEsota

Member

Jo Jo

Member

DScott

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pat sublett

Well-known Member

John B.

Well-known Member

JOCCO

Well-known Member

Germ

Well-known Member

Jim Plunkett

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kyhayman

Well-known Member

Spook

Well-known Member

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